Your business grows. So does the chaos.
Someone asks about prices on Saturday night, you reply on Monday. Appointments, in your head or in a notebook. The same questions, answered by whoever picks up. Loyal clients gone, and nobody noticed.Regular clients long gone, and nobody noticed.
We build systems against the chaos, and run them.We build the systems that keep the chaos in check. Then we run them. We don't hand them over and disappear.
or start the assessment · 5-10 minutes
- New lead captured from the website
- Reply sent in 42 seconds
- Appointment booked for tomorrow, 10:30
Gabriel Babolea and Cristian Boanță.
We are two engineers from Craiova, with more than five years of experience. Gabriel, co-founder, is your contact through the proposal and after it, and Cristian, technical co-founder, designs the architecture and the design. We create the systems together, and what we agree on together takes shape directly in the project, with no one in between.
- 01
We reply, personally Within 24h
We answer you ourselves, not an automated message.
- 02
A free call 30 min
Together with you, we work out what fits and what you need.
- 03
A clear proposal, in writing Within 48h
Scope, price, timeline, deliverables and exclusions, all in writing.
- 04
Your system goes live 2-4 weeks
We build, test, launch and document. You get access and maintenance.
How the chaos creeps in
They don't come from mistakes: the business grows, while the way it's run stays the same.
Volume
- worked at
- 20/month
- breaks at
- 60/month
- the same method, three times as much to keep in your head
- nothing broke, it just grew
It's not a problem of attention. It's one of capacity.
Dependency
- with you
- runs
- without you
- stops
- who asked for what
- who was promised what, and by when
- who needs a call back, and when
When you're busy or away, everything else stops too.
Duplication
- places
- 4
- connected
- 0
- Excel, a paper diary, WhatsApp, invoicing software
- each one updated separately, by hand
Each one solved something. Together they don't say the same thing.
Scaling
- new client
- +1
- work
- +1
- the same steps done by hand, for every new client
- the only lever left is hiring
Revenue grows linearly. So does the work.
None of this gets fixed by working harder. It gets fixed by taking the tracking out of people's heads.
From the first message to the customer who comes back
Three stages, in order: Capture, Convert, Retain. Operate is the layer all three run on.
- Capture
You're easy to find, and no interested customer goes unanswered
From the Google search to the first reply, the whole journey is covered, around the clock.
- a website that captures inquiries
- an optimized Google profile, so you show up in searches
- missed calls and messages, with calendar booking
Instant replyGoogleReviewsAI receptionist →New requests · after hours - Convert
More inquiries become paying customers
You always see who's close to buying and who's going cold.
- customer tracking systemyour own customer tracking system, with your data
- sales pipelinea visual pipeline, built on your real sales process
- automatic follow-up on unanswered inquiriesautomatic 10-day follow-up on unanswered inquiries
PipelineFollow-upReportsCRM integration →Pipeline · this weekRequest4Request #214Request #213Quote2Quote #209Client1Client #201Quote #209 unanswered · follow-up sentday 3 - Retain
Customers come back, buy again and recommend you
One reactivated customer often covers the monthly cost.
- automatic reminders ahead of appointmentsautomatic reminders 24h and 2h before each appointment
- win-back messages to inactive customersautomatic win-back of inactive customers, on WhatsApp
- offers and campaigns to opted-in contactsmonthly campaigns to opted-in contacts: seasonal offers, new services
RemindersOffersCampaignsAppointment automation →Messages sent automaticallyReminder (24h)Reminder · 24h beforetomorrow, 10:00Win-back · inactive for 4 months“We've saved you a spot this week. Want to book it?”Review requested after the visitGoogle - Operate · the layer underneath
Your business runs organized, and you're in control
They run on their own. You see everything that happens, in real time.
- a live dashboard with your business KPIsa live dashboard with your business KPIs
- business logistics (inventory, documents, invoices)automatic invoice follow-up (polite on day 7, firm on day 14, final notice on day 30)
- automatic onboarding for new clients: documents, tasks, scheduling
InvoicesOnboardingDashboardProcess automation →Dashboard · exampleLiveLeads148↑ 23%Bookings96↑ 11%Recovered2,840EURReviews31↑ 8Illustrative figures. Hover over the bars to see another month.Tap a bar to see another month.
Already using tools like HubSpot, Calendly or others? Keep them, we connect them and make them work together. And if your need isn't listed above, we build custom solutions.
Where it usually starts
It's rarely all built at once. It starts with one entry point, usually the one that hurts most often, and the rest connects to it when it makes sense.
AI receptionist
Picks up the messages and calls you can't get to, replies and books into your calendar.
Details →CRM integration
Every request enters the CRM with its source, gets an instant reply and is followed through to the end.
Details →Appointment automation
Booking from a message, confirmation, a reminder beforehand and one-click rescheduling.
Details →Process automation
We connect the apps you already use and take out the manual steps between them.
Details →Apps and platforms
A client portal, an operations dashboard or a module on top of what you already use. No subscription.
Details →Website
A business website or an online store, on our own code. No subscription, or connected to the systems above.
Details →Pick your industry
Operational problems follow the same patterns whatever the industry. Only the automations differ.
The phone rings mid-treatment, nobody picks up, and the caller rings somewhere else.
The message gets a reply and a booking in your calendar, without you looking up.
The client forgets and doesn't cancel, and the slot stays empty: it can't be sold anymore.
The reminder asks for confirmation in good time, so a freed-up slot can be sold again.
A regular client stops coming: noticing their absence is nobody's job.
An inactive client automatically gets a concrete reason to come back.
from €1,799 setup · €399 / month
What we've built, and for whom
Systems and sites running right now, plus what's being built. No mockups and no made-up clients.
Fine. But how do you stand?
Two tools that answer from different sides: one looks from the outside, like a client searching for you; the other from the inside, at what gets lost between the inquiry you receive and the client who actually shows up. Both end with a report, not a sales pitch.
Collaboration
What the monthly subscription covers
You're not paying for hosting, you're paying for it to work, and the same team that built the system stays responsible for it.
- From
- €199/month
- Changes
- €79/h
What you can add on top of the base package
Continuous evolution and priority treatment: your system improves month over month, and your requests skip the queue.
Flowetica CareFlowetica Care
+ €199/monthFlowetica Care +Flowetica Care Plus
+ €399/monthAmong the first businesses invited into the program
In exchange for a case study and a testimonial, you get preferential terms for the whole duration of the program.
- Setup
- −50%
- Subscription
- −50%
- First month
- Free
Refer and save
Already a client? Every new business you refer that becomes a client lowers your monthly subscription.
- Discount
- 50%
- Per referral
- 1 month
Have clients who could use us? Refer them.
You see the same problems at your clients every month. You make the introduction, we build the system, and you earn the commission below, for the term originally signed.
- Setup
- 20%
- Subscription
- 10%
- The referral stays yours
- 120 days
Questions, answered.
What does it cost?
The Start package begins at €799 setup + €199/month. Full packages run from €1,399 to €2,799 setup + €299 to €599/month. Setup is paid in 2 instalments: 50% when work starts, 50% on delivery. All prices are shown on the pricing page. No per-message or per-seat fees. The first subscription month is free at any term you sign, once. A 6 or 12 month commitment also brings free Flowetica Care months and a better monthly price.
What does the subscription cover, and what is paid separately?
The subscription covers keeping the system running: hosting, monitoring, error fixes, maintenance updates and support. Improvements (flow changes, new automations, adjustments to your process) come from Flowetica Care, which includes 4 hours a month. Without Flowetica Care, these are billed at €79/hour, with a 1 hour minimum billing block. Urgent work, requested with less than 24 hours' notice or outside business hours, carries a 50% surcharge. Entirely new functionality is quoted separately, as a project.
How long does a Flowetica system take to implement?
Most first systems are live in 2 to 4 weeks, depending on complexity. We define the exact scope on the 30-minute call, build in short stages, test before launch and hand over with a live session, so you see results early.
What does an AI front desk do?
The Flowetica AI front desk answers your calls and WhatsApp messages 24/7. It qualifies leads, answers common questions, books clients straight into your calendar and escalates complex cases to you. Your clients get an instant answer at any hour, including outside business hours.